INGENIUM Student Partnerships
Ideas Worth Funding
An initiative boosting the collaboration between students from across the 10 INGENIUM partner universities!
The Alliance is providing financial support to students who want to implement innovative, co-creative, and collaborative projects across INGENIUM.
This seed-funding inititative’s goal is to support the creativity and ingenuity of students, to foster collaboration across the Alliance, strengthen the INGENIUM Student Community, and drive bottom-up initiatives that will help in our overarching goal of building a true European inter-university Campus.
It is implemented together with the INGENIUM Student Board, which is co-responsible for the evaluation of the proposals.
Who is this call for?
This initiative addresses all INGENIUM students and student-led associations that:
- Have a project idea and are seeking partners and funds to bring it to life;
- Want to expand their student network beyond their university;
- Don’t yet have a project idea, but want to contribute their knowledge and skills to an international student project.
Eligible project partners:
- individual students or groups of students from an INGENIUM university (Bachelor’s, Master’s, or PhD students) at the time of application;
- student associations operating inside an INGENIUM university or the INGENIUM Alliance
Note: PhD students/candidates may only apply with projects unrelated to any teaching obligations they may have or to a research activity they are paid or receive any other funding for.
Important
Projects should involve students or student led associations from at least 3 partner universities. There is no maximum number of partners universities that can get involved.
Areas of interests for projects
The project proposals should be linked to one or more of the INGENIUM objectives and working areas, including:
*Student entrepreneurship may include leadership, public speaking, time management, teamwork, critical thinking, and other related competencies.
The project might include any type of activities linked to these objectives. It can include one or several activities.
Eligible types of activities
The INGENIUM Student Partnership can fund all types of activities that foster collaboration between INGENIUM students and align with INGENIUM values and key objectives, as described in this call.
Examples of activities include:
- Workshops, training events, training sessions.
- Exhibitions or other types of dissemination events.
- Excursions.
- Competitions.
- Hackathons.
Projects may have one or several activities. Activities may be carried out on-site, online, or in a hybrid mode. They may be carried out only in one university or in several universities, either in parallel or consecutively.
Timeline
Expression of interest: 18 March – 14 April 2025
Submission deadline: 28 April – 11 May 2025
Result announced:
Implementation period: June – 15 December 2025
Final report submission: 31 December 2025
The results of the best projects will be showcased during the 10 Days of INGENIUM in February 2026.
Aplication requirements
- Both under- and Postgraduate students can apply (Bachelor, Master, PhD.) Other students enrolled in lifelong learning programmes may apply as well.
- Students need to ensure student status until the end of the project. Students may change cycles within the project period.
- Student organisations/associations recognised as such by any of the INGENIUM universities.
- A combination of both is also possible: for instance, 2 student organisations with students from two other universities. As long as 3 students or students organisations from 3 universities are involved.
Applicants must contact their universities before sending the application. The contact should be done through the contact email (see bottom of page).
What is the funding scheme?
Applicants can receive up to 10.000 euros per project.
- The amount per partner should be defined in the budget proposal
- A single university partner shall not receive more than 50% of the total funding.
- Sending universities need to apply for travel budget (the host university usually cannot pay for others to travel to them).
The final budget allocation per partner and project will be determined based on the availability of the funding, which will depend on the number of applications.
Your university’s INGENIUM Project Coordinator can help prepare your budget (see section “Who to Contact?” below).
Students will not have to manage the funds directly: this will be done by the financial responsibles of each institution. Each institution may follow different procedures in terms of payments and expenses.
Important: Talk to your local INGENIUM Project Coordinator about what is possible or not possible in your country/university!
Eligible costs
- Travel expenses (transport, accommodation)
- Material resources (consumables, food, costs for renting venues, transportation costs during the event
- Communication and dissemination activities and materials
- Personnel costs to support the preparation of an activity
- External costs, such as translators or other service providers.
- Other expenses, as long as they are duly justified in the application form. Costs may be included as long as they are available under Erasmus+ European Universities rules.
In case of doubt, students may consult with their INGENIUM Partner Coordinator.
Who Offers Guidance & Support?
For each project, some mentoring and support will be provided, based on the specific needs of the project. Also, INGENIUM will be involved through its student structure, the INGENIUM Student Board, which will both endorse and support the selected projects and through local INGENIUM project representatives that offer administrative support.
As a rule, participants can rely on:
- local INGENIUM Project Coordinators (IPCs) who will support the administration of student-led projects, in particular, the planning and administration of the budget;
- INGENIUM communication channels to share their project communication;
- standard mobility procedures which are supported as usual at each university;
- INGENIUM Student Board: ingeniumstudentboard@gmail.com
Application process
The application process will be composed of two steps. The second step is the only mandatory one, so you won´t need to go through the first one if you do not need to:
- A period for individual expressions of interest by any individual student, student association, or group formed by a combination of the two. This expression of interest will be done to find partners who may be interested in joining forces in a project. The expressions of interest application period will be open from the 18th of March until the 14th of April.
- A final submission of the application documents (application form and budget), including a confirmation that all the students have been in touch with their INGENIUM partner coordinators. The submission deadline is the 11th of May.
Useful docs & links
Final application form: Download document
Budget template: Download document
Download the complete call: Student Partnerships Call 2025
1. Finding partners
Interested students and student associations will be able to find partners in different ways:
- Through their expression of interest. All expressions of interests will be publicly shared on the INGENIUM website, so other students can find potential partners.
- Attending the INGENIUM Student Partnership webinars:
- Webinar 1: Wednesday 26th at 13:30 CET Link to join the meeting.
- Webinar 2: Thursday 27th 18:00 CET Link to join the meeting.
- Join the INGENIUM student Linkedin Group and find potential partners!
Note: We also recommend to students that have already found their project partners to attend the webinars to find out useful information about the initiative and the application process.
Applicants will be able to submit the documents through the INGENIUM platform from Monday, the 28th of April until Sunday, the 11th of May at 23:59.
For any queries, applicants may contact ingenium@uniovi.es
Info sessions
First Webinar – Wednesday 26th of March at 13:30 CET
Second Webinar – Thursday 27th of March at 18:00 CET
2. Evaluation
Applications will be reviewed by panels of at least two members, composed of an INGENIUM Steering Committee member and a member of the INGENIUM Student Board.
The evaluation criteria will be the following, in alignment with Erasmus+ evaluation criteria:
- Relevance of the project: alignment of the project with INGENIUM objectives and overall objectives of the European Universities Initiative. Maximum score: 30.
- Quality of the project design: clear description of the activities planned, quality of the partnership (including number of universities involved, and clearly defined roles for each partnership). Maximum score: 40.
- Impact of the project: target groups to be reached (students, student organisations, staff, civil society, public institutions, companies, etc) and impact to be made in each of the target groups. Estimation of the number of people to be reached. Maximum score: 30
3. Results of the Call & Planning phase
The assessment panel will submit its recommendations to the INGENIUM Steering Committee for final validation and budget approval. The results will be made public on the INGENIUM website.
Local INGENIUM Offices will work with you to make sure your project plan is feasible and we will agree on the final budget, outcome, milestones and timeline of your project.
4. Implementation of selected projects & Reporting
If your team’s proposal is validated, you will ` required to report on your activity and its implementation. In particular, a financial and a mobility report will be required.
Between June and December 2025. Final activities by 15 of December. Final reporting by 31st of December
Who to contact
Local INGENIUM Project Coordinators:
| INGENIUM Partner | Contact email |
| UNIOVI | ingenium@uniovi.es |
| MUS | m.kasnakova@mu-sofia.bg |
| UOC | ingenium@uoc.gr |
| HKA | ingenium@h-ka.de |
| XAMK | eeva.kuoppala@xamk.fi |
| UD´A | marcello.costantini@unich.it |
| HS | ingenium@his.se |
| MTU | ingenium@mtu.ie |
| URN | ligia.livanu@univ-rouen.fr; ingenium@univ-rouen.fr |
| TUIASI | irina.lungu@academic.tuiasi.ro |
General contacts
For any queries, applicants may contact:
Initiative coordinator: ingenium@uniovi.es
INGENIUM Student Board: ingeniumstudentboard@gmail.com
