Become an INGENIUM Ambassador

A team that has delivered its agreed project plan travels to another INGENIUM partner university for a short stay of three days of job shadowing alongside the communication staff of the host INGENIUM office, observing and supporting the daily communication work of another partner, and covering an INGENIUM activity taking place there whenever the calendar allows it.

The visit produces a final deliverable of its own, a piece of content co-developed by the visiting team and the host communication staff, covering the story of INGENIUM at the host university, the activity documented on site, or both. It is published once, as a joint piece of the two offices, using the collaborative posting formats of each platform where they exist so that it appears on the channels of both universities at the same time.

In the application form you state whether you would be available to travel and, if so, your three preferred destinations among the other nine INGENIUM partners. Each university funds the visits of its own selected teams in the order of its panel’s ranking until its travel budget is used up, and the Secretariat then matches destinations against the availability of each host office.

A project may also be completed without the visit, where you state in the application form that you would not be available to travel, or where exceptional circumstances prevent a visit that had been foreseen. You remain a full INGENIUM Ambassador and keep every element of the recognition.

The funding attached to a project is dedicated entirely to the exchange visit, and covers up to €1,000 per team member, so up to €1,000 for a project carried out by one student and up to €2,000 for a team of two. There is no separate budget to produce content during the edition, since the project relies on accessible tools, such as your own devices, together with the templates and guidance provided by the INGENIUM Communication Network.

Applicants do not receive this funding directly. It is managed by the INGENIUM office of the students’ home university, which executes the travel and accommodation expenditure in line with the approved amount, the eligibility rules and the funds available.

Eligible costs are limited to the return travel to the assigned destination university, the accommodation required for the three days of job shadowing and the travel days around them, and subsistence during the stay, together with any other cost directly tied to the visit and eligible under Erasmus+ European Universities rules.

Applications are reviewed by the university through which the project is presented. At each participating partner, the local INGENIUM office convenes an evaluation panel bringing together its representative on the INGENIUM Steering Committee, a member of the INGENIUM Student Board and a colleague from the INGENIUM Communication Network, so that each proposal is weighed against the resources and the communication priorities of the university that will host the project. All panels apply the same three criteria.

A minimum overall standard is required for a project to be eligible for funding. Where the assessment of two projects is close, the Quality criterion serves as the first point of comparison. The decision of each panel is final for the projects presented through its university. Each office reports its result to the Secretariat, which confirms that the minimum standard has been applied and constitutes the cohort for the edition.